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Forms & Policies

The forms below are provided for your convenience. Don't hesitate to call our team for help on filling these out

Find Your Clinic

Select Form Type:

  • ADHD-5 Parent Form ages 11–17

    To be completed by a parent or guardian. A corresponding Teacher version should also be completed and returned to the clinic.
  • ADHD-5 Parent Form ages 11–17

    To be completed by a parent or guardian. A corresponding Teacher version should also be completed and returned to the clinic.
  • ADHD-5 Parent Form ages 5–10

    To be completed by a parent or guardian. A corresponding Teacher version should also be completed and returned to the clinic.
  • ADHD-5 Parent Form ages 5–10

    To be completed by a parent or guardian. A corresponding Teacher version should also be completed and returned to the clinic.
  • ADHD-5 Teacher Form ages 11–17

    To be completed by your child's teacher and returned directly to the clinic. Please coordinate with the parent to ensure both the Parent and Teacher versions are submitted together.
  • ADHD-5 Teacher Form ages 5–10

    To be completed by your child's teacher and returned directly to the clinic. Please coordinate with the parent to ensure both the Parent and Teacher versions are submitted together.
  • Behavioral Health Consent

    Release & Consent

  • Behavioral Health Consent

    Release & Consent

  • Divorce Custody & Separation

    New Patient

  • Effective Communication Procedures

    Patient Protection & ACA

  • Financial Assistance Application

    Download, complete, and return this form to our business office to apply for financial assistance. Contact our billing team at 503-535-1458 with any questions.
  • Financial Policy FAQ

    Billing & Insurance

  • Genetic Research Notification & Opt-Out

    This is an opt-out form, not a required consent. Review the notification statement and complete only if you wish to opt out of participation in genetic research.
  • Grievance Procedures

    Patient Protection & ACA

  • Influenza Vaccine Consent

    Release & Consent

  • Insurance Accepted

    Reference this list to confirm your insurance plan is accepted. If your plan is not listed, call our billing team at 503-535-1458 to verify coverage before your visit.
  • Language Access Procedures

    Patient Protection & ACA

  • NICHQ Vanderbilt Assessment – Parent

    To be completed by a parent or guardian. A separate Teacher version must also be completed by your child's teacher and returned to the clinic before the assessment can be reviewed.
  • NICHQ Vanderbilt Assessment – Parent

    To be completed by a parent or guardian. A separate Teacher version must also be completed by your child's teacher and returned to the clinic before the assessment can be reviewed.
  • NICHQ Vanderbilt Assessment – Teacher

    To be completed by your child's teacher and returned directly to the clinic. Please coordinate with the parent to ensure both the Parent and Teacher versions are submitted together.
  • No Surprises Act / Good Faith Estimate

    Applies to self-pay patients only (those without insurance or not using insurance). Our office will contact you 3 business days before your appointment with a cost estimate. Call 503-535-1458 with any questions prior to your visit.
  • Nondiscrimination Policy

    Patient Protection & ACA

  • Notice of Non-Discrimination

    Patient Protection & ACA

  • Notice of Privacy Practices

    New Patient

  • Notice of Privacy Practices

    New Patient

  • Patient Bill of Rights and Responsibilities

    New Patient

  • Permission to Treat Authorization

    Release & Consent

  • Preventive Services

    Reference this guide to understand what is and is not covered as preventive care during a well-child visit. Addressing a separate illness or managing an existing condition during the same visit may be billed separately.
  • Preventive Services

    Reference this guide to understand what is and is not covered as preventive care during a well-child visit. Addressing a separate illness or managing an existing condition during the same visit may be billed separately.
  • Reasonable Modification Procedures

    Patient Protection & ACA

  • SCARED – Child Version

    Behavioral Health

  • SCARED – Parent Version

    Behavioral Health

  • School Sports Pre-Participation Exam

    Complete Part 1 in full before submitting. Any 'yes' answers require a brief written explanation. Include your child's name and date of birth, your phone number, preferred return method (fax, mail, front desk pickup, or MyChart), and when the form is due. Please allow 2–3 business days for completion. Important: if your child's most recent physical was more than 2 years ago, we are unable to sign the form.
  • Vision Screening Instructions

    Screening

  • Vision Screening with Letters

    Screening

  • Vision Screening without Letters

    Screening

Pediatric care you can count on

Whether it's a routine visit or something more, our pediatric team is here to treat, support, and guide your family, every step of the way.